Policies & Permissions
Safety
Parents, other adults and siblings are NOT allowed to enter camp spaces during any program or rehearsal times unless authorized to do so.
Staff and volunteers are not permitted to individually reach out to your camper outside the camp. If you are ever concerned about the leadership, decision process, or treatment of your camper - please reach out to ViSTO Host or Director immediately at info@vistocamp.ca
K2K Productions VISTO complies with The Child, Youth and Family Services Act, 2017 (CYFSA) to provide protection for youth.
Communications with your campers’ counsellor may occur by notifying your Camp Host during sign in. Staff will ensure messages are relayed. You will meet your campers counsellor during sign out and can email at info@vistocamp.ca to share messages.
The possession or use of illicit drugs, alcohol, cigarettes or vapes on-site is prohibited.
All campers must be able to use the washroom independently for toileting needs. VISTO Staff will NOT be able to assist with toileting. If assistance is required, a parent/guardian must be called to attend to their needs.
Drop Off and Pick Up:
Please be sure your camper arrives on time and a few minutes before 9:00am.
Early drop off (8:30am) or late pick up (4:30pm) can be included during registration, no cost. This must be requested in advance.
Grades SK-8. All parents/guardians must come into the building to sign their camper in & out of camp
Please park in designated areas only at 800 Juliana Dr., Woodstock and be mindful of those coming & going to their vehicles.
Enrolment and Refund
K2K Productions’ ViSTO reserves the right to dismiss a camper who, in the Director’s opinion, is a threat to the safety and rights of others or themselves, appears to be unwell or have rejected the reasonable directions of ViSTO Camp. This includes behaviour which places unacceptable constraints upon the staff and their responsibilities towards other campers. Any camper who is deemed unwell or unable to participate must be picked up by parent/guardian when contacted to do so.
Parents/Guardians and Emergency Contacts are required to pick up their camper when requested and who, in the Director’s opinion, is unable to continue that day.
If a camper has any physical, emotional, developmental, or behavioural needs, particularly if it is a condition that would require attention or exclude the camper from any activity, this needs to be disclosed during registration. This information can help us best serve the camper and prepare a successful week for everyone. ViSTO retains the right to dismiss any camper whose condition was not fully disclosed during the registration process.
Parents/Guardians are responsible for any willful damages caused by the camper.
If a camper is dismissed for any reason, no refund will be issued.
If you choose to cancel your registration before May 1, 2023, a refund minus a $50 administration fee will be issued. After May 1, no refunds will be issued.
A registered camper can be moved to an earlier week if space permits, however moving to a later week is not permitted. Fees are not transferrable to another camper.
Permissions
I acknowledge that communication will be made through ViSTO Backstage portal and emails. I will support my camper by providing them with access to Backstage portal and share communications whenever suitable. Backstage access will be granted prior to camp week and will contain music, rehearsal videos and other resources pertaining to camp.
A policy is in effect that communication is to be used solely for the dissemination of information. I/We agree to permit K2K Productions and ViSTO Camp Director(s) to communicate with our camper via telephone, email, social media or text during their time of participation.
Authorization & Release of Liability and /or Release of Material for Promotional Use
I/We agree to permit reasonable use of photos, videos, written materials, or other pictures of applicable camper in promoting K2K Productions ViSTO Performing Arts Camp and their activities and programs. A policy is in effect to protect personal information; images count as personal data under PIPEDA (Personal Information Protection and Electronic Documents Act). The policy applies to all images and audio content be it still photographs, film or audio clips.
Parental Consent
I/We the undersigned have legal custody of the minor named above and have given our consent for them to attend K2K Productions’ ViSTO Performing Arts Camp.
I/We understand that there are inherent risks involved in activity and productions, and I/we hereby release K2K Productions’ ViSTO and Movement Church, its staff, pastors, employees, agents, and volunteer workers from all liability for an injury, loss or damage to person or property that may occur during the course of the program or event.
In the event treatment is required from a physician and/or hospital personnel designated by the staff, I/we agree to hold such person and/or the church free and harmless of any claims, demands, or suits for damages arising from the giving of such consent. I/We also acknowledge that I/we will be ultimately responsible for the cost of any medical care should the cost of the medical care not be reimbursed by the health insurance provider. I/We also agree to bring my/our child home at my/our expense should they become ill, or if deemed necessary by the ViSTO staff member.
I/We agree that in registering our student, we will respect the Code of Conduct including the Inappropriate & Unacceptable Behaviours as listed and the Progressive Discipline Policy as outlined.
Lost and Found:
All items left behind will be placed in a designated Lost & Found area on-site. At the end of camp each summer, these items will be discarded if not picked up before.
